Business continuity plan
Advanced IT Strategy

Tips to Create a Seamless Business Continuity Plan

tips to create business continuity plan

It cannot be disputed that planning, as well as executing a business continuity plan in the present times, has become the need of the hour. Companies can’t predict all the things that can go wrong. Even if you have sufficient time to prepare beforehand, you cannot be sure how a natural disaster or a cybersecurity breach will affect your business.

In this article, we share with you some tips for creating a seamless business continuity plan.

What Does a Business Continuity Plan Entail?

Simply put, a business continuity plan can be defined as a documented system that helps in recovering data from threats and averting damage in a crisis. Incorporating this plan into your business can help you protect your assets and ensure that all kinds of crucial operational activities do not stop once disaster strikes.

With the company’s staff and stakeholders’ help, you can create a business continuity plan that can help you prepare for any future threats. It is noteworthy that a successful and thorough business continuity plan must be integrated completely throughout your IT infrastructure and business to reduce possible damage and downtime. Irrespective of whether you run a small business or a major corporation, any business continuity plan’s main goals are to minimize loss, protect the brand image, sustain continuity, and retain customer value.

Things to Keep in Mind When Designing an Efficient Business Continuity Plan

All business continuity plans differ according to the industry, IT infrastructure, and company size. However, some common key components of all plans are the following:

  •       Recovery Mechanism

You must begin by identifying and implementing measures to recover all the important business operations.

  •       Business Impact Analysis

It is important to identify all the time-sensitive processes and identify how a certain organizational failure will affect your business.

  •       Training & Testing

Your team members must be trained as well as tested to make sure that they understand the business continuity plan thoroughly.

  •       Organizational Roles

It would be best if you created a dedicated response team to manage business disruptions.

Tips to Create the Perfect Business Continuity Plan

To make a standardized business continuity plan, you must keep the following checklist in mind and make sure it is enforced in your company:

  •       Build a Team

The first thing to do to build an efficient business continuity plan is to assign roles and responsibilities to all the employees in your company. This will help everyone understand their responsibilities when disaster strikes. Therefore, the business recovery plans will be carried forward smoothly till the execution stage.

  •       Identify Threats

You must then identify the potential risks, vulnerabilities, and threats that could potentially affect your business. This list will depend on your geographical location and set-up. For example, your business’s physical location might enhance the chances of a hurricane, flood, tsunami, earthquake, or fire.

  •       Carry Out Business Impact Analysis

You must also execute a business impact analysis that means that you must identify time-sensitive and important business processes and figure out how they rely on each other for the optimum running of your business.

In order to do this, you will need to establish when the loss of a process or a function would lead to the impacts and the impacts that would come from losing a specific business process or function. Once you complete this analysis, you will be able to prioritize all the important processes to ensure operational and financial continuity.

  •       Educate Your Staff

It is crucial to prepare your IT staff for digital transformations with the basics of cybersecurity so that they can handle business continuity optimally. For that, it is important to make all your employees aware of the plan as well as their roles in the protection of the business. You can form a training program to this effect so that the staff can develop all the skills that will be required to ensure an effective recovery strategy.

  •       Protect Sensitive Information

Finally, every business has some vital data that cannot be lost or misplaced for critical business functions. Losing it to the wrong hands can put your entire business at risk. Therefore, login credentials, financial records, data backups, as well as other critical data, must be isolated. You must store it somewhere safe so that you can access it quickly during recovery.

Keeping these tips in mind can help you create a seamless business continuity plan.


Free Remote Employee Setup For SWFL Businesses

Is your business ready for remote work? Stickboy is donating FREE IT lockdown prep. Let us configure your work computers so you’re ready when the mandatory work-from-home order comes.

Your business will be back online with a simple flip of the switch. Same computer, different chair.

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6 Free Services Your Business Needs Right Now

With so many people now telecommuting from home due to the COVID-19 pandemic, businesses and organizations around the world are scrambling to adopt remote-work practices. Whether its video conferencing, remote team collaboration, virtual classrooms, or other activities, there are free and discounted services available to you. We’ve put together a curated list to help you sort through the chaos of work-from-home!

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Guide To Running A Productive Remote Business

Anxiety, worry, and uncertainty. These are three feelings plaguing the workforce in these trying times. Luckily, you have us, so worry no more! We’re going to review for you some quick tips for maintaining an excellent and amiable corporate culture remotely so your team can continue to be the rock stars you hired them to be.

The secret ingredient in our secret sauce? Meetings. Hold internal meetings. Already holding internal meetings? Hold more. You want to aim for (at a minimum) daily standup meetings. To keep things productive, focus on these tips.

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Florida Man Tries 8 Remote Collaboration Tools

Did that catchy title get you in here? Good. Close the door and take a seat. We need to have a serious conversation.

Throughout the course of this pandemic, your business will be the victim of many traumas. But your worst enemy isn’t coronavirus. It’s not a dropoff in sales. It’s not a shortage of toilet paper.

The greatest danger facing your business is a loss of employee productivity.

Luckily, we’ve compiled a list of web-based collaboration tools that will keep your team communicating and your business running like a well-oiled machine!

Google Drive
File Sharing // Free with paid upgrades // Get it here

Google’s Drive product is one of those how-do-they-offer-this-for-free services. Boasting a whopping 15GB of free storage space, Drive allows you and your team to easily store and share files from the cloud. The service is designed to sync across devices (you can access your files from your phone!) and includes free access to Google’s collaborative office suite as well. All for the crazy low price of nothing.

Microsoft Onedrive
File Sharing // Free with paid upgrades // Get it here

Let’s be honest. Onedrive is the gas station pizza of file sharing tools. There are definitely better options out there, but if you’re really craving file sharing, it gets the job done. Onedrive features 5GB of free storage. It’s saving grace and the reason we’re including it on this list? It integrates directly with the desktop version of Microsoft Office, so you’ll be able to edit files directly within Onedrive. Paid tiers expand on this functionality, granting access to the online versions of Microsoft’s office suite.

G Suite
Productivity Suite // $6/mo with optional upgrades // Get it here

The only paid option on this list, G Suite is a product we couldn’t recommend enough. For the low price of $6/mo you gain access to a massive suite of productivity, communication, and collaboration software.

Office suite: Google Docs, Sheets, Presentations, and Forms
Communication tools: Hangouts Meet, Hangouts Chat, and Currents
Email and calendar solutions
Enhanced Drive functionality.
The best part? Every one of the G Suite softwares talks to each other seamlessly! And if you need additional functionality on top of the Google-provided tools, their Marketplace offers a huge selection of free and paid third-party addons.

Google Hangouts
Communication Tool // Free with G Suite // Get it here

One of the primary reasons we like G Suite so much, Google Hangouts is a free video conference offering. Out of the bot it supports up to 100 participants. You can schedule calls through your calendar or start impromptu meetings with the click of a button. It integrates directly with your preferred calendar solution. It supports screen-sharing and participate-by-phone (paid features in most other conferencing software).

Communication Tool // Free with paid upgrades // Get it here

Slack is the chat service favored by companies both large and small. It’s familiar interface makes it easily usable by both the tech-savvy and the not-so-savvy. Communication is fast paced and separate channels can be created for various groups and projects within your organization. It features a huge assortment of integrations with third-party software and allows for video calling as an optional upgrade.

Communication Tool // Free with paid upgrades // Get it here

Zoom is the go-to video conferencing software for many organizations. It allows easy peer-to-peer video calls as well as group conferencing. The free tier is limited to 40-minute calls, but the service can be upgraded to remove this limitation. Zoom does require the user to install software locally to function. This can be a barrier for entry with clients, so we tend to steer more towards Hangouts Meet internally.

Microsoft Teams
Collaboration Tool // Free with paid upgrades // Get it here

Teams is Microsoft’s answer to remote project collaboration. It supports project-based communication and allows users to easily share pertinent files. It even supports editing those files within the browser. It supports both chat as well as voice and video conferencing. It offers various tiers with varying support for Microsoft’s Office suite.

Collaboration Tool // Free with paid upgrades // Get it here

Teamwork is the deluxe package when it comes to project management and collaboration. It supports project-based task management, time tracking, internal communication, and more. It features a helpdesk, file sharing, and storage. Everything you could possibly need to run a project. It even allows you to share and communicate with clients and other external resources, all from within one handy portal.

Gosh, That’s A Scary Wall Of Text
As you can see there are tons of software options out there to support your business’s remote work program. Perhaps too many options. And unfortunately they’re not one-size-fits-all. If you need help putting your remote work solution in place, don’t hesitate to get in touch. We specialize in remote employee setups.

Contact us to learn more. 239-206-1193 |